Clebex Inventories answers all your questions with the most advanced physical inventory management software.
Physical inventories are the weakest link in asset management. Finance tracks assets by number, cost and depreciation, while facilities need to know where assets are, who uses them, their condition, and when maintenance is due. Inventories typically fail because staff don't recognise the equipment, assets have been relocated, labels are damaged or missing, and checks happen too infrequently, so they end up living in spreadsheets that never match reality.
Tracking asset value and depreciation is normally under control. The real challenge is knowing where an asset physically is. Clebex Inventories enables low-skilled staff to capture accurate, real-time asset data based on its appearance, without needing to memorise model numbers, serial numbers, or part codes. A short set of guided, observable questions is usually enough to identify an asset with confidence, turning a job that once needed a specialist into something any team member can complete during a regular walk-through.
Instead of requiring staff to know model numbers, Clebex asks simple, observable questions, like type, colour, or whether it has wheels or arms, to progressively narrow down the match, with a minimum number of clicks and photo-based capture. Each answer builds a confidence score, and QR codes give strong matches.
Select a type, select the attributes, and the response is automatic: the asset is identified. Clear identification, no errors, and data stored automatically. Simple: capture information with a few clicks. Reliable: high quality of data. Inexpensive: managed by junior employees.
Identify an asset with a few clicks and repeat the action with a single click. Optionally use QR codes for location identification and to identify valuable assets, track asset movements, register a replacement, add a serial number, and control spare part assets.
If a problem is found, generate an immediate service repair order and attach a photo for clarification if needed. When the issue could point to a wider preventive action, Clebex automatically alerts your colleagues, turning a single report into a preventive fix across the whole team.
Clebex asks simple, observable questions, like type, colour, or whether it has wheels or arms, to progressively narrow down the match. Each answer builds a confidence score, and QR codes give the strongest matches.
Staff often don't recognise equipment, assets get relocated, labels are damaged, similar items are hard to tell apart, and checks happen too infrequently, so inventories end up living in spreadsheets that never match reality.
Every asset sits in a clear hierarchy: building, floor and area form the level, while a specific room or desk is the resource. Assets can be assigned to levels, resources, or a temporary QR code.
Yes. Clebex feeds real-time location and condition data back to SAP so asset value, cost and depreciation always match what's really on the floor.
Yes. A Clebex incident report can be turned straight into a ServiceNow ticket, keeping corrective and preventive maintenance workflows in sync across both platforms.
Yes, each tenant's data stays isolated by level structure and permissions, while shared operational intelligence flags recurring issues across your whole portfolio.
The integrated Clebex Services module lets staff report an issue with a picture for immediate action, set up preventive maintenance, and share knowledge with other tenants to turn corrective maintenance into preventive maintenance.
Each answer to a guided question narrows the match and builds a confidence score, so staff can confirm an asset visually before saving, keeping error rates low without specialist training.
Yes, Clebex lets you register a replacement, add a serial number, and control spare part assets alongside the main inventory, so swaps and repairs stay fully documented.
QR codes give the strongest, fastest matches and can also tag temporary or hard-to-classify locations, so staff spend less time searching and more time keeping the inventory current.
Because identification is based on simple, observable attributes rather than model numbers, any team member can complete a reliable walk-through without specialist training.
An operator can struggle to tell one floor, area or room apart from another. By placing QR codes strategically around the building, each location is identified instantly, cutting down on costly mistakes.
