ONE DATABASE
Booking, occupancy and facility data live in one place.
No silos, no spreadsheets, no guesswork.
What if your building could tell you
Clebex brings booking, occupancy and facility data into one place, so AI can show you exactly where to save, without putting your data at risk.
Everything a smarter building needs to tell you
ISOLATED PER CUSTOMER
Every customer runs on their own database instance.
Your data never mixes with anyone else's.
GRANULAR AI PERMISSIONS
AI only sees what each user is authorised to see.
No analysis outside a user's own scope.
OBJECTIVE-BASED MAINTENANCE (OBM)
Plan maintenance around real usage, not a fixed calendar.
Act on what the building actually needs.
INTELLIGENT VISITOR MANAGEMENT
Visitors are linked to the meeting they're visiting for.
Reception is alerted automatically.
REDUCE NO-SHOWS
See which bookings turn into no-shows, and why.
Free up space without adding a single metre.
SMART STAFFING
Correlate bookings with weather, holidays and bridge days.
Plan the right staff for the right day.
SERVICE-AWARE CLEANING
Clean by usage and SLA, not by the clock.
Spend effort where it's actually needed.
AUTOMATED SETUP & RESTORE
Room setup and restore times book themselves.
No staff rushing in while people leave.
MULTI-TENANT
Linked rooms, shared buildings, separate calendars.
Everyone books from their own Outlook or Google.
INSTANT ALERTS
A reported problem becomes a repair order immediately.
Colleagues are alerted before it happens again.
INVENTORIES BUILT IN
Bridge the gap between ERP and the floor.
Find any asset without a tagging project.
Want to find out more?
Data you can trust, AI you can control
How does Clebex keep my data separate from other customers when using AI?
Every customer runs on their own dedicated database instance, even though we run a single codebase. Your data is never pooled, blended, or exposed to another customer's AI queries.
Can every user ask the AI anything about the building?
No. Permissions are granular down to the person. A manager with access to only one city can't use AI to analyse bookings, occupancy or costs from a city they're not authorised to see.
Where does the AI memory actually run?
On Azure AI Foundry, with memory management scoped per customer and per permission set, so the isolation isn't just a policy, it's built into the architecture.
What is Objective Based Maintenance?
Instead of fixed maintenance schedules, Clebex OBM plans maintenance around what's actually booked, used and reported, so work happens when it makes sense, not just when the calendar says so.
How does Clebex turn a reported problem into action?
A problem is logged as a service repair order immediately, and colleagues in affected buildings are alerted automatically, so preventive action can happen before it becomes a bigger issue.
Do I need to train staff for weeks to use this?
No. Bookings, reports and approvals typically take a single click. A simpler day-to-day tool means a better working environment, and in our experience, less staff turnover.
How does Clebex help reduce costs across the building?
By combining booking, occupancy and FM data in one place, Clebex can spot where to save: closing underused areas to cut energy, right-sizing cleaning to real usage, and planning staff around actual demand.
Can Clebex help plan staffing for busy days?
Yes, by correlating bookings with weather history, bank holidays and the bridge days people tend to take off, so you can plan reception, cleaning and catering staff around what's really coming in.
How does Clebex reduce queues at reception?
Calendar-integrated visitor management lets hosts alert reception automatically, so arrivals are expected and staffed for in advance, rather than creating a queue on the day.
How does Clebex handle shared buildings with multiple companies?
Clebex supports multi-tenant buildings where each company keeps its own meeting rooms and books from its own Outlook or Google calendar, while also sharing building-wide rooms when needed.
What happens with linked or connected meeting rooms?
Clebex manages them intelligently: reserving a combined room blocks the individual rooms automatically, with full two-way sync to Outlook and Google so no one double-books by mistake.
Do I need new hardware to use Clebex?
No, Clebex is hardware agnostic. Connect whatever room-booking screens, wayfinding displays or kiosks you already have, or choose new ones freely.
